Keeping deals on track shouldn’t mean endless follow-ups.
The Mutual Action Plan shown as the Action Plan inside the Deal Room helps buyers and sellers stay aligned on milestones, responsibilities, and next steps.
In this article, you'll learn about:
What a Mutual Action Plan is
Creating stages and action items
Assigning responsibility and tracking progress
What is a Mutual Action Plan?
A Mutual Action Plan is a shared checklist that clearly outlines:
What needs to be done
Who is responsible
By when
All progress updates are visible to everyone in the Deal Room, keeping collaboration transparent.
Creating stages and action items
Deal Owners or Internal Stakeholders with Edit access can:
Create multiple stages (for example: Security Review, Legal, Procurement)
Add multiple action items under each stage
Each stage shows:
Completion status (Not Started, Progressing, Completed)
Progress count (for example: 2/5 completed)
Automatically calculated progress percentage
Adding an action item
Step 1: Click Edit Deal Room.
Step 2: Navigate to the Action Plan section.
Step 3: Click Create your first stage.
Step 4: Add action items under the stage. You can:
Assign stakeholders
Set due dates
Attach assets where required
Note: You can attach only assets that are already available within the Deal Room.
Assigning Stakeholders
Each action item can be assigned to one or more stakeholders.
Stakeholders can be:
Internal users
External users (buyers)
Note: Only users already invited to the Deal Room can be assigned.
Once assigned:
Stakeholders receive email and in-app notifications
Due dates are clearly communicated
Due dates and progress tracking
Action items can include specific due dates.
Based on progress, items are automatically marked as:
Pending
Completed
Overdue
Completion percentages update automatically as tasks are completed.
Completing tasks in the Deal Room
Assigned stakeholders can:
Mark their action items as complete
Attach supporting documents (if assigned)
External stakeholders complete tasks directly in Fliteview.
Internal users can complete tasks either from the platform or Fliteview.
If an action item is assigned to multiple people:
The task is marked complete as soon as any one person completes it
All assigned stakeholders are notified
Notifications in the Action Plan
Stakeholders receive notifications when:
They are assigned or unassigned from a task
Due dates change
A task is nearing its due date or becomes overdue
Attachments are added
A task is completed or reopened
A stage or action item is deleted
Notifications are sent via:
Email
In-app notifications
External stakeholders receive notifications only for tasks assigned to them.
Still have queries? Send them to us at support@paperflite.com and we'll be glad to assist.